Privacy Policy


Effective Date: 01 September 2025

Company: IPM Business Solutions (Pty)Ltd.

Website: https://mail.ipmbusinessolutions.co.za


1. Introduction

  • At IPM Business Solutions, your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal information in compliance with the Protection of Personal Information Act (POPIA) of South Africa. By accessing or using our website, you agree to the terms outlined in this Privacy Policy.


2. Information We Collect

We may collect and process the following types of information:

2.1 Personal Information:

We may collect personal details such as:


  • Full Name
Email Address
Contact Number
Company Name
Job Title or Role
  • Uploaded Files (CVs, Job Specs, or Supporting Documents)

2.2 Personal Information:

Automatically collected data may include:


  • IP Address and Browser Information

  • Device Type and Operating System

  • Site usage data and browsing patterns

  • Cookies and analytics data

3. How We Use Your Information

We use your information to:


    • Respond to service enquiries or consultation requests

    • Process candidate CVs and employer job submissions

    • Deliver HR and Business Development services

    • Improve our website, services, and customer experience

    • Send newsletters, promotional offers, or updates (if you opt-in)

    • Comply with legal or regulatory obligations


4. Legal Basis for Processing

Your information may be processed based on:


    • Respond to service enquiries or consultation requests

    • Process candidate CVs and employer job submissions

    • Deliver HR and Business Development services

    • Improve our website, services, and customer experience

    • Send newsletters, promotional offers, or updates (if you opt-in)

    • Comply with legal or regulatory obligations


5. Data Protection and Security

Your privacy is important to us. We implement secure data management practices including:


    • Secure servers and encrypted systems

      • Restricted staff access to personal information

      • Regular monitoring for unauthorized access or breaches


6. Sharing of Information

    • We do not sell or rent your data.
      We may share limited information only with:


    • Secure servers and encrypted systems

      • Restricted staff access to personal information

      • Regular monitoring for unauthorized access or breaches


      • All third parties are contractually obligated to protect your information and use it only for authorized purposes.

7. Cookies and Analytics

  • Our website uses cookies to enhance user experience and gather anonymous analytical data.
    You can choose to disable cookies in your browser settings, but some website features may not function properly.

8. Your Rights

  • You have the right to:


    • Request access to your personal data

    • Request correction, deletion, or restriction of your information

    • Withdraw consent for marketing communications

    • File a complaint with the Information Regulator of South Africa

    Information Regulator Contact:
    📍 https://www.justice.gov.za/inforeg/
    📧 inforeg@justice.gov.za


9. Data Retention

  • We keep your personal data only as long as necessary for operational, legal, or service-related purposes. Once data is no longer needed, it will be securely deleted or anonymized.


10. Third-Party Links

  • Our website may include links to other websites.
    Please note that we are not responsible for the privacy policies or content of third-party sites. We encourage you to read their privacy policies before submitting personal information.


11. Policy Updates

  • We may update this Privacy Policy occasionally to reflect changes in law or our business operations.
    All updates will appear on this page with an updated “Effective Date.”


12. Contact Us

  • If you have any questions or concerns regarding this Privacy Policy or how your data is handled, please contact us:

    IPM Business Solutions (Pty) Ltd
    📍 Johannesburg, South Africa
    📧 Email: info@ipmbusinessolutions.co.za
    📞 Tel: +27 665499903


13. Consent for Online Forms

  • By submitting any form, document, or enquiry through our website, you confirm that:

    • You have read and understood this Privacy Policy.

    • You consent to IPM Business Solutions processing your personal information for the purpose it was collected.

    • You acknowledge that your information will be securely stored and managed in line with POPIA.

    ✅ If you do not agree with this policy, please refrain from submitting personal information through our website.